Subcategory · AI Citation Index
Meeting Tools
The meeting tools category reveals a mature duopoly around video conferencing infrastructure—Zoom, Microsoft Teams Room, and Google Meet each command 63-64% shortlist rates with maximum model diversity (5/5)—while adjacent utilities like scheduling (Calendly at 30%) and AI-powered meeting intelligence (grain.com at 8%) occupy distinct functional niches. Google Workspace's 60% shortlist rate suggests bundled productivity suites compete directly with standalone video tools. The 38% shortlist rate for getbreakout.ai signals early traction for AI-native meeting facilitation, though adoption remains nascent compared to established platforms.
177 discovery queries · 236 head-to-heads · refreshed Oct 22, 2026
Discovery stage
The shortlist
Across 177 buyer-style "Meeting Tools" queries
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Score shifts, new entrants, citation gaps — every Monday.
Signal by intent
By topic
Top 5 most-cited brands per intent cluster. Brands with zero citations in a topic are not shown.
Evaluation stage
Head-to-head
How often AI cites each brand across uniform category evaluation prompts · median 5/100
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Each brand's score is the share of category evaluation prompts where AI cited them across all four engines — the same prompt pool for every brand. Brands above the median citation rate have stronger presence in evaluation-stage queries.
Trends
Over the last 12 months
Brands to know
In this category
Zoom
Commands 64% shortlist rate with maximum model diversity, establishing it as the baseline video conferencing standard against which alternatives are measured.
Read brand profile →getbreakout.ai
Achieves 38% shortlist rate as an AI-native meeting facilitator, representing the highest traction among emerging intelligent meeting tools.
Read brand profile →grain.com
At 8% shortlist rate, exemplifies the nascent but growing category of AI meeting recorders and post-meeting intelligence platforms.
Read brand profile →Citation sources
Where AI pulls citations from
645 citations captured across Meeting Tools prompt runs.
Vendor pages
166Product, help, and marketing pages from tracked vendors
Independent sources
132Reviews, encyclopedias, forums, press — not vendor-owned
Buyer questions
What AI cites for top Meeting Tools questions
Most-cited prompts across the buyer journey. Click any prompt to see the actual URLs AI engines link to.
Discovery
Buyers exploring the category- 57 Digital Facilitation Tools for Online Workshops + Meetings [2024]designsprints.studio
- Facilitation Tools for Online Workshops & Meetingsworkshopper.com
- Best Digital Facilitation Tools of 2025sourceforge.net
Evaluation
Buyers comparing options- 7 remote team tools for managing a virtual team in 2025timetoreply.com
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