Subcategory · AI Citation Index
Task Management
ClickUp and Smartsheet lead 96-brand task-management field; monday.dev and Asana appear in 67% of shortlists; Dragapp surging (+20), Todoist falling (-14).
165 discovery queries · 319 head-to-heads · refreshed Jul 18, 2026
Discovery stage
The shortlist
Across 165 buyer-style "Task Management" queries
monday.dev and Asana both appear in 110 of 165 prompts (67% shortlist rate), but ClickUp earns the highest overall score (78). Trello lands in 88 prompts yet scores just 51—high visibility, weak differentiation. Notion (73 appearances) and Smartsheet (72) hold the middle, while Microsoft 365 and Jira round out the top ten despite missing unCited scores.
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Signal by intent
By topic
Top 5 most-cited brands per intent cluster. Brands with zero citations in a topic are not shown.
Evaluation stage
Head-to-head
How often AI cites each brand across uniform category evaluation prompts · median 7/100
Six brands—Jira, Trello, monday.dev, monday.com, Asana, ClickUp—tie at an average evaluation score of 53 across 30 comparison queries each. Wrike drops to 49 (28 queries), Smartsheet to 44 (25 queries). The median score across all brands sits at just 7, indicating sparse head-to-head testing outside the top tier.
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Each brand's score is the share of category evaluation prompts where AI cited them across all four engines — the same prompt pool for every brand. Brands above the median citation rate have stronger presence in evaluation-stage queries.
Brands to know
In this category
ClickUp
Top score (78) and 63% shortlist rate. ClickUp's all-in-one pitch—docs, goals, time tracking—resonates across 104 prompts and four models.
Read brand profile →Smartsheet
Ties ClickUp at 78 despite appearing in only 72 prompts. Enterprise grid interface and automation appeal to buyers who need spreadsheet familiarity at scale.
Read brand profile →monday dev
Appears in 110 prompts (67% rate), scores 72. Dual shortlist entries suggest model confusion between 'monday dev' and the broader monday.com Work OS brand.
Read brand profile →Notion
Scores 72 across 73 prompts (44% shortlist rate). Notion's wiki-database hybrid attracts teams blending docs and task tracking, though evaluation data is absent.
Read brand profile →Dragapp
Jumped 20 points to score 66, the sharpest rise in the category. Gmail-native task layer targets teams unwilling to leave their inbox.
Read brand profile →Citation sources
Where AI pulls citations from
670 citations captured across Task Management prompt runs.
Vendor pages
189Product, help, and marketing pages from tracked vendors
Independent sources
142Reviews, encyclopedias, forums, press — not vendor-owned
Buyer questions
What AI cites for top Task Management questions
Most-cited prompts across the buyer journey. Click any prompt to see the actual URLs AI engines link to.
Discovery
Buyers exploring the category- Stayapps - Hospitality Operations Platformstayapps.io
Evaluation
Buyers comparing optionsWant to know if AI cites your brand for Task Management?
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