Subcategory · AI Citation Index

Note-Taking

Note-taking is an AI discovery monopoly paired with evaluation-stage reversals. Notion appears in 100% of buyer queries across all four engines — ChatGPT, Claude, Gemini, and Perplexity — capturing total share of AI attention at the discovery stage. Microsoft 365 trails at 70% visibility, Google Workspace at 55%. But when buyers ask AI to compare options head-to-head, Notion loses most matchups: Slack wins 79% of its head-to-heads, Microsoft 365 wins 76%, while Notion scores just 29 out of 100 across nearly 200 comparison queries. The category is consolidated at discovery — one brand owns the shortlist — and contested at evaluation, where an absent giant (Slack) and a productivity-suite incumbent (Microsoft 365) win the fights Notion loses.

53 discovery queries · 308 head-to-heads · refreshed May 1, 2026

Discovery stage

The shortlist

Across 53 buyer-style "Note-Taking" queries

Notion shows up in every buyer query about note-taking across ChatGPT, Claude, Gemini, and Perplexity. Microsoft 365 surfaces in 70% of those same queries on all four engines. Google Workspace lands at 55%, Coda at 40%, ClickUp at 28%. Six more brands — Goodnotes, Point, Scrivener, Zotero, and a few others — each surface on all four engines but appear in fewer than 19% of discovery prompts, signaling niche visibility.

0%23%46%70%93%Coverage — share of discovery prompts where the brand surfaces61%67%74%81%87%Engine diversity

Hover or click a logo to see brand details

X = coverage across discovery prompts · Y = engine diversity · Bubble size = total mentions
Tracked acrossChatGPT,Gemini,Claude

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Signal by intent

By topic

Top 5 most-cited brands per intent cluster. Brands with zero citations in a topic are not shown.

1Notion
10/10
2Microsoft
5/10
3Default
5/10
4Google Workspace
4/10
5ClickUp
4/10
1Notion
6/6
2Coda
6/6
3Microsoft
6/6
4Google Workspace
4/6
5ClickUp
4/6
1Notion
6/6
2Plan
6/6
3Microsoft
6/6
4Coda
4/6
5ClickUp
4/6
1Microsoft
5/5
2Notion
4/5
3Plan
4/5
4Confluence
4/5
5Google Workspace
4/5
1Notion
4/4
2Zotero
4/4
3Scrivener
3/4
4Default
2/4
5Coda
2/4
1Notion
4/4
2Goodnotes
4/4
3Microsoft
4/4
4Google Workspace
4/4
5Default
3/4
1Notion
4/4
2Microsoft
3/4
3Google Workspace
2/4
4TickTick
2/4
5Stable
1/4
1Confluence
4/4
2Notion
4/4
3Plan
3/4
4Microsoft
2/4
5Fireflies.ai
2/4
≥50% cited
25–49%
<25%
Topics are discovery-stage prompt clusters · note-taking

Evaluation stage

Head-to-head

How often AI cites each brand across uniform category evaluation prompts · median 21/100

When buyers ask AI to pick between options, Slack wins 79% of its head-to-heads and Microsoft 365 wins 76%, despite thin discovery share — Slack barely surfaces in AI discovery prompts at all. Notion loses most comparison queries, scoring 29 out of 100 across nearly 200 matchups. ClickUp scores 13, Basecamp 10. Zoho Notebook appears in ten head-to-heads but wins none.

0255075100Evaluation citation rate — % of category evaluation prompts citing this brand04998147196Evaluation prompts cited inmedian citation ratemedian exposure

Hover or click a logo to see brand details

X = evaluation citation rate · Y = evaluation prompts cited in · Bubble size = citation exposure
Median citation rate 21/100

Each brand's score is the share of category evaluation prompts where AI cited them across all four engines — the same prompt pool for every brand. Brands above the median citation rate have stronger presence in evaluation-stage queries.

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